Page 144 - 2021-22GMS基金獎助金管理研習手冊

2021-22 GMS 扶輪基金獎助金管理研習會
2020-21 GMS 扶輪基金獎助金管理研習會

2. Inform the South Asia office that the progress report has been filed electronically in the Grant Center
3. Submit an original hard copy of the utilization certificate if grant funds have been used, along with a
statement of receipt and payment for the grant amount, certified by an independent chartered accountant
(including that person’s membership number)
4. Submit an original bank statement or pass book (or a photocopy certified by the bank manager or a
chartered accountant)
5. Upload all the bills, invoices, and receipts in the Grant Center

If the grant funds were not used for any reason, include an original bank statement or bank passbook (or a
photocopy certified by the bank manager or a chartered accountant) indicating the date on which the grant
amount was credited and a statement explaining why the grant amount has not yet been used, even if the grant
amount was received before March.

All final reports need to meet all general reporting requirements as listed in section IX. In addition, the grant
sponsors need to:
1. Submit a final report electronically in the Grant Center

2. Inform the South Asia office that the final report has been filed electronically in the Grant Center
3. Submit an original hard copy of the utilization certificate if grant funds have been used, along with a
statement of receipt and payment for the grant amount, certified by an independent chartered accountant
(including that person’s membership number)
4. Submit an original bank statement or bank passbook (or a photocopy certified by the bank manager or a
chartered accountant)

5. Submit a bank reconciliation statement, if multiple grants were paid to a single INR or FCRA account
6. Upload all the bills, invoices, and receipts in the Grant Center

7. Upload the undertaking in the Grant Center that “all originals will be kept for a period of eight years and
will be produced as and when required by Rotary Foundation (India)”

8. Return any remaining funds of any amount to the Rotary Foundation (India)
9. Retain beneficiary information, including photographs, newspaper clippings, or letters or appreciation
from the beneficiaries or beneficiary organization, since it may be requested by Rotary Foundation (India)

XII. SPECIAL CONSIDERATIONS FOR THE PHILIPPINES

In addition to all the other terms and conditions, grants paid to a Rotary district in the Philippines require more
documentation to comply with Philippine law. The Securities and Exchange Commission of the Philippines
requires foundations to include supporting documents for all projects for which they have provided funding when
they file financial statements. More information can be found in Securities Regulation Code 68, as amended. So
that the Foundation can comply, grant sponsors need to get certification from any of these people or organizations
in the area where they have jurisdiction:

Terms and Conditions for Rotary Foundation District Grants and Global Grants (September 2020) 15

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