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Rotary Foundation grants will not cover:

1. Expenses associated with optional stopovers before or after travel that has been approved
2. Penalties resulting from changes in personal travel arrangements, including optional stopovers

3. Charges for excess baggage and shipping

The club or district sponsoring the grant should maintain emergency contact information and travel itineraries for
anyone traveling on grant funds. You should share this information with the Foundation when asked to do so.

Grant recipients are responsible for:

1. Making travel arrangements. Failure to arrange travel promptly may increase the cost of it or lead to the
grant being canceled.
2. Any expenses that exceed the approved travel budget, unless approved by the Foundation

3. Meeting all medical requirements for international travel

4. Arranging and funding any personal travel, which may take place for up to four weeks at the end of the
grant activities. After that, grant recipients are expected to return home.
5. Abiding by Rotary International travel restrictions for a particular country

6. Obtaining travel insurance

Each health care professional who will provide services as part of the grant activities is expected to have at least
$500,000 in professional liability insurance coverage (known as errors and omissions liability). This refers to
coverage for legal liability that could arise from that person’s professional acts or omissions that cause harm to
others. The participant should obtain and pay for this coverage.

Rotary International works with a global security advisory firm to maintain a travel ban list of extremely
dangerous countries. The Foundation does not fund travel to these countries because of safety concerns. If a
country is added to the list while funded travelers are in that country, plans will be made for their immediate
evacuation. Should the person not defer travel to or evacuate from a country as instructed, the Foundation will
cancel the grant and request the return of any funds already issued. The Foundation cannot fund any grant whose
success relies on international travel to a country on the list, even if the cost of travel is not part of the project
budget.

Non-Rotarians who receive grant funding for scholarships, participation in vocational training teams, or travel to
implement a humanitarian project are expected to:

1. Demonstrate knowledge of Rotary
2. Participate in an orientation session before their departure (either online or in person)

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Terms and Conditions for Rotary Foundation District Grants and Global Grants (July 2021) 8