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The Rotary Foundation, and the name of the project receiving the grant needs to be in compliance with the Rotary
International policies for use of the Rotary logos, emblems, and graphics (see section II). People who may not
serve on a grant committee include Rotary International fiscal agents, national treasurers, and board members
and paid staff of a cooperating or beneficiary organization associated with the grant. As a primary sponsor, each
district and each club is limited to 10 open grants at a time.

District grants

Your district needs to establish a grant committee of three Rotarians: the district governor of the implementation
year, the district Rotary Foundation committee chair, and the district grants subcommittee chair. These
committee members are responsible for authorizing and submitting the district grant application.

Districts may submit one application per Rotary year, and it needs to include a spending plan. Any requests for an
increase in the grant amount need to be made before the Foundation has paid any portion of the grant. All district
grant applications must be submitted by 15 May of the Rotary year for which the funds are requested.

In a district grant application:

1. Your district may allocate up to 20 percent of its district grant funds for contingencies that may arise
during the year, but all projects and activities you add to the grant after it has been approved need to then
be approved by the Foundation before you can spend the money. Note this contingency fund on the
spending plan and itemize contingency items when you submit your final report.

2. You may allocate up to 3 percent of the grant award for grant-related administrative expenses, such as
bank fees, postage, software, and an independent financial assessment.

Global grants

Primary host and international sponsors need to each establish a grant committee of three Rotarians for a global
grant. Members of this grant committee need to come from the primary sponsor club (if the grant is club-
sponsored) or district (if the grant is district-sponsored). For club-sponsored grant applications, district Rotary
Foundation committee chairs need to confirm that the primary sponsor clubs are qualified. Applications are
accepted on a rolling basis throughout the Rotary year and approved throughout the year, based on the availability
of funds.

In a global grant application:
1. Sponsors may include a budget line item for contingencies representing no more than 10 percent of the
total budget, in order to offer protection from price increases or currency fluctuations. Sponsors need to
report on the use of these funds or return them to the Foundation if they aren’t used.

2. Sponsors may allocate up to 10 percent of the project budget for project management costs, which may
include a project manager and project-specific overhead and administrative costs for cooperating
organizations.
3. Sponsors may include up to 10 percent of the project budget to cover expenses to measure project

2022-23 RFGMS 扶輪基金獎助金管理研習會 153
Terms and Conditions for Rotary Foundation District Grants and Global Grants (July 2021) 5