Page 58 - 18-19年度RFGMS手冊電子書專用

Rotory Foundation Grant Management Seminar
扶輪基金獎助金管理研習會

a. Meet all general reporting requirements as listed in section IX.
b. Show that a copy of the progress report filed electronically at www.rotary.org/grants has been
submitted to the South Asia Office.
c. Include a utilization certificate if a portion of the grant amount has been used, along with statement
of receipt and payment for the grant amount, certified by an independent chartered accountant
(indicating membership number of the CA)
d. If the grant funds were not used for any reason, include an original bank statement or bank
passbook (or a photocopy certified by the bank manager or a chartered accountant) indicating the
date on which the grant amount was credited and a statement explaining why the grant amount has
not yet been used, even if the grant amount was received before March
4. All final reports must:
a. Meet all general reporting requirements as listed in section IX.
b. Show that a hard copy of the final report filed electronically at www.rotary.org/grants has been
submitted to the South Asia Office.
c. Include the following:
i. A utilization certificate along with statement of receipt and payment for grant amount, certified by an
independent chartered accountant (indicating membership number of the CA)
ii. An original bank statement or bank passbook (or a photocopy certified as true copy by the bank
manager or a chartered accountant)
iii. A bank reconciliation statement, if multiple grants were paid to a single FCRA account
iv. Originals or photocopies of bills of payment/expenses vouchers and, if only photocopies are
provided, a written undertaking that “all originals will be kept for a period of eight years and will be
produced as and when required by Rotary Foundation (India)”
v. Beneficiary information (for example, photographs, newspaper clippings, appreciation letter from
beneficiary)
d. Return of any remaining funds of any amount to the Rotary Foundation (India)
5. A FCRA-registered club or district is responsible for furnishing FC-4 return along with the financial
statements to the Ministry of Home Affairs, New Delhi, in a timely manner.

XII. CONFLICT OF INTEREST POLICY FOR PROGRAM PARTICIPANTS
All individuals involved in a program grant and/or award shall conduct their activities in a way that
avoids any actual or perceived conflict of interest. A conflict of interest is a relationship among
individuals through which an individual involved in a program grant or award causes benefit, or could
be perceived to cause benefit, for such individual or such individual’s family, personal acquaintances,
business colleagues, business interests, or an organization in which such individual is a trustee,
director, or officer. This conflict of interest policy shall be applied in the following circumstances as
specifically set forth below. The application of this conflict of interest policy shall not be limited to
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