Page 107 - 2021-22GMS基金獎助金管理研習手冊

GMS

You’ll monitor the project from start to finish. This keeps the project on
track by reminding everyone of its desired impact and checking that the
EVALUATE
activities taking place are resulting in measurable progress toward that MONITOR/
goal. When problems are discovered, you can resolve them quickly, learn
from them, and adjust your approach to the rest of the project. Integrate RESOLVE LEARN SHARE
what you learn into your future projects to increase sustainability and
success, and share your experience with other Rotary members.
The monitoring and evaluation supplement includes definitions
of Rotary’s terminology and a sample monitoring plan that you can
customize to your project. The scholarships supplement includes
additional recommendations for monitoring global grant scholarships.

FINANCIAL TRANSPARENCY

The financial management plan you develop during project planning
helps you keep track of grant funds, promotes transparency to all
involved, and safeguards against misuse. It also facilitates reporting.
The financial management plan is a guide for recordkeeping.

Keeping track of finances and overall progress will help you monitor
your budget, evaluate your success after the project is completed, and
have all of your project information ready for grant reporting. Make sure
everyone involved in the project keeps receipts, financial documents, and
communications in a secure location that Rotarians have access to.

Open a bank account
The Rotary Foundation recommends that grant funds be managed by
the host sponsor club, unless there is a reasonable business purpose for
managing the funds internationally.

The sponsor club should maintain a club-controlled bank account that
is used solely for receiving and disbursing Foundation grant funds. Each
open grant should have its own account. Grants are not intended to
produce interest income for clubs, so keep grant funds in a low-interest
or non-interest-bearing account. All grant payments will be made
directly from this account. A checking account allows for flexibility
in making the multiple disbursements that may be needed for grant
transactions and ensures that bank statements will be available. The
name on the account should identify the club, and two Rotary member
signatories (payees) should be required for all transactions. Be sure the
signatories on the account do not have any conflicts of interest.
Have a succession plan for transferring control of the project bank
account in case a signatory becomes unable to perform his or her duties.
If account signatories change, be sure to notify your grants officer.

A GUIDE TO GLOBAL GRANTS 5: IMPLEMENT, MONITOR, AND EVALUATE YOUR PROJECT 30

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