Page 110 - 2021-22GMS基金獎助金管理研習手冊

2020-21 GMS 扶輪基金獎助金管理研習會
2021-22 GMS 扶輪基金獎助金管理研習會

Retain all documents required by the club MOU in a location that is
known and accessible to more than one person. Keep all original grant-
related documents, statements, and receipts for a minimum of five years
after the grant is closed, or longer if required by local law. Scholars and
vocational training team members need to submit receipts for expenses
of $75 or more that are covered by your grant budget.

Track inventory
Establish an inventory system to track equipment and other assets
purchased, produced, or distributed through the grant, identifying the
person or entity that possesses the items. Rotary clubs are not allowed
ownership of grant assets; all grant assets must legally belong to grant
beneficiaries. A record of where grant assets are located also helps both
the sponsors and the community even after project implementation. For
example, because deep tube wells are susceptible to geological changes
that increase the chance of arsenic contamination, it may be necessary
for the government to periodically locate these wells to test water
quality.

REVIEWS, VISITS, AND AUDITS

In addition to providing technical assistance to Rotary members, the
Foundation’s Cadre of Technical Advisers also evaluates global grant-
funded projects for the Foundation’s Board of Trustees. The cadre may
conduct these types of evaluations:

• Technical review — An evaluation of the technical feasibility of a
project, based on the application and done only during the application
review period; does not include a site visit or communication with the
project sponsors
• Site visits — On-site evaluation of the technical feasibility of a
proposed project by an advance site visitor, of the implementation of an
ongoing project by an interim monitor, or of the impact of a completed
project by a post project monitor
• Audits — An evaluation of the financial management and oversight of
grant funds, in which a cadre member meets on-site with the project
sponsors and the benefiting community; The Rotary Foundation
conducts audits randomly each year to ensure that grant funding is
used as approved

A GUIDE TO GLOBAL GRANTS 5: IMPLEMENT, MONITOR, AND EVALUATE YOUR PROJECT 33

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