Page 95 - 2021-22GMS基金獎助金管理研習手冊

GMS

DEVELOP A PROJECT PLAN

Collaboration is essential to developing your project plan. The
sponsoring clubs should work together and agree on how to manage each The Develop
part of the project and how to follow Rotary’s global grant guidelines. At Projects page of My
the very least, your plan should document: Rotary has resources
to help you throughout
• The impact you wish to have on the community the life of your project.
• Measurable goals and outcomes of the project

• Actions needed to implement each step of the project
• Assignment of responsibilities so that all work is covered
• Ongoing monitoring and data collection in the benefiting community
• Possible alternative approaches if activities do not yield the desired
impact
Involve community members early in the planning process by including
them in the community assessment. Then they can create the project
plan with you or review it and provide feedback. The most successful
plans allow Rotarians and community members to take action together.
That collaboration — and the active involvement of Rotarians — should
be clearly visible to anyone who sees your project plan.

Create a timeline
With so many tasks and responsibilities to keep in mind, a timeline helps
you make sure that everything is done in a timely manner and no tasks
are forgotten. Think about how much time is needed for each step of your
project’s planning, implementation, and follow-up. Include events and
tasks such as:

• Community assessment
• Project committee meetings
• Training
• Major meetings with the benefiting community and cooperating
organizations
• Follow-up on meetings, conversations, and agreements
• Scheduled communications to sponsors, beneficiaries, cooperating
organizations, and any other stakeholders
• Project implementation milestones and benchmarks
• Ongoing monitoring throughout the project
• Evaluation in the middle and at the end of the project

A GUIDE TO GLOBAL GRANTS 3: PLAN YOUR GLOBAL GRANT-FUNDED PROJECT 18

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