Page 96 - 2021-22GMS基金獎助金管理研習手冊

2020-21 GMS 扶輪基金獎助金管理研習會
2021-22 GMS 扶輪基金獎助金管理研習會

Work as a team
The host and international sponsors each have a project committee of at
least three Rotary members. Having a project committee ensures that
you have team support of your project. You all know the details of the
project. You make decisions together. And you make sure you’re meeting
your goals and following your budget.

Each sponsor designates one primary contact to be responsible for all
grant-related correspondence with Rotary. Also make a communication
plan to keep your clubs informed. Ultimately, clubs, not individuals, are
responsible for the outcome of a project.

Plan for continuity
Every Rotary year, your club’s leadership changes. When you form your
committee, identify leaders who are committed to the project and expect
to be able to stay involved through the life of the grant. At times, project
committee members become unable to serve, so establish a process for
replacing them if necessary.

Decide who will do what
Now that you have your project leaders in place, divide the key tasks from
the project plan among them and others. Assign them to members of your
team, cooperating organizations, community members, and others. For
instance, if your plan includes managing local volunteers, make someone
responsible for finding volunteers, greeting them at the site, providing
meals and snacks, and thanking them for their work. Other essential
responsibilities include community outreach, maintaining a good public
image, and promoting the project using social media. Document those
responsibilities and ask the assigned person to take ownership of each
task. By assigning responsibilities at the beginning, you can save time
later, ensure the jobs are done, and let your project committee focus on
the overall outcome of your grant-funded project.

Avoid conflicts of interest
Rotary members are leaders within their communities. They may be
members of the board of a hospital or owners of a shipping company.
While it’s important to have community leaders involved in your project,
no one who would gain financially or personally may serve on your
project committee. Even the appearance of a conflict of interest can
interfere with the success of a project. Ask committee members if they
have any interest in the project and disclose all potential conflicts of
interest on your application.

A GUIDE TO GLOBAL GRANTS 3: PLAN YOUR GLOBAL GRANT-FUNDED PROJECT 19

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