Page 98 - 2021-22GMS基金獎助金管理研習手冊

2021-22 GMS 扶輪基金獎助金管理研習會
2020-21 GMS 扶輪基金獎助金管理研習會

• Be specific about who will benefit from your project and what benefits
they will receive
• Use your community assessment to establish baseline data and set
benchmarks to measure your progress during and after the project
• Specify your measurement methods
• Create a timeline

Budget up to 10 percent of project funds to cover evaluation expenses,
such as local travel, services rendered by individuals or agencies, and
supplies.

CREATE A FINANCIAL PLAN

Before receiving grant funds, you must develop your financial management
plan. Your plan helps you manage funds well, provide oversight, promote
transparency, and reduce errors and any misuse of funds.
The financial management plan shows how you will:

• Pay suppliers directly
• Keep thorough financial records
• Manage a club- or district-controlled bank account

Mismanaging funds directly violates The Four-Way Test and Rotary’s
mission and values. Clubs that mismanage grant funds jeopardize
the credibility of Rotary and the Foundation. If funds are misused,
the sponsors are responsible for repaying them in full to The Rotary
Foundation. The sponsors risk suspension from all Rotary Foundation
activities or termination.

Develop a budget
When developing your budget, take into account the goals of the project
and the fundraising resources of the sponsors. Make a preliminary
budget, discuss how much District Designated Fund (DDF) money and Financial
cash are available, and adjust the budget as needed. A detailed, line-item management best
practices:
budget must be submitted with the application. • Keep grant funds in
the project account
For sustainability, purchase equipment and other goods locally, if • Pay vendors directly
possible, and in consultation with the benefiting community, so that it or reimburse others
can be operated, maintained, and repaired after the project is completed. only after getting a
receipt
When projecting the cost of goods and services, gather at least three • Keep a ledger of
bids or quotes for each major expense to ensure that you receive the project expenses
highest quality at the best price. During the competitive bidding process,
identify any Rotary members associated with a bidding vendor and make
sure that the Rotary member is not on the project committee to avoid a
conflict of interest. When selecting a vendor, document the reason for
your selection and keep records of all bids. You will need to include this
information in your application.

A GUIDE TO GLOBAL GRANTS 3: PLAN YOUR GLOBAL GRANT-FUNDED PROJECT 21

98