Page 112 - 2022-23RFGMS

DEVELOP A PROJECT PLAN

Collaboration is essential to developing your project plan. The sponsoring
clubs should work together and agree on how to manage each part of the The Develop
project and how to follow Rotary’s global grant guidelines. At the very Projects page of
least, your plan should document: My Rotary has resources
to help you throughout
• The impact you wish to have on the community the life of your project.
• Measurable goals and outcomes of the project
• Actions needed to implement each step of the project
• Assignment of responsibilities so that all work is covered
• Ongoing monitoring and data collection in the benefiting community

• Possible alternative approaches if activities do not yield the desired
impact

Involve community members early in the planning process by including
them in the community assessment. Then they can create the project
plan with you or review it and provide feedback. The most successful
plans allow Rotary members and community members to take action
together. That collaboration — and the active involvement of Rotary
members — should be clearly visible to anyone who sees your project
plan.

Create a timeline
With so many tasks and responsibilities to keep in mind, a timeline helps
you make sure that everything is done in a timely manner and no tasks
are forgotten. Think about how much time is needed for each step of your
project’s planning, implementation, and follow-up. Include events and
tasks such as:

• Community assessment
• Project committee meetings
• Training
• Major meetings with the benefiting community and cooperating
organizations
• Follow-up on meetings, conversations, and agreements

• Scheduled communications to sponsors, beneficiaries, cooperating
organizations, and any other stakeholders

• Project implementation milestones and benchmarks
• Ongoing monitoring throughout the project
• Evaluation in the middle and at the end of the project

112 A GUIDE TO GLOBAL GRANTS 3: PLAN YOUR GLOBAL GRANT-FUNDED PROJECT 18
2022-23 RFGMS 扶輪基金獎助金管理研習會