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• Specify your measurement methods

• Create a timeline

Budget up to 10% of project funds to cover evaluation expenses,
such as local travel, services rendered by individuals or agencies, and
supplies.

CREATE A FINANCIAL PLAN

Before receiving grant funds, you must develop your financial management
plan. Your plan helps you manage funds well, provide oversight, promote
transparency, and reduce errors and any misuse of funds.

The financial management plan shows how you will:

• Pay suppliers directly
• Keep thorough financial records
• Manage a club- or district-controlled bank account
• Decide where grant funds will be sent
• Ensure transparency in the management of funds

Mismanaging funds directly violates The Four-Way Test and Rotary’s
mission and values. Clubs that mismanage grant funds jeopardize
the credibility of Rotary and the Foundation. If funds are misused,
the sponsors are responsible for repaying them in full to The Rotary
Foundation. The sponsors risk suspension from all Rotary Foundation
activities or termination.

Develop a budget
When developing your budget, take into account the goals of the project
and the fundraising resources of the sponsors. Make a preliminary
budget, discuss how much District Designated Fund (DDF) money and
cash are available, and adjust the budget as needed. A detailed, line-item
budget must be submitted with the application.

For sustainability, purchase equipment and other goods locally, if
possible, and in consultation with the benefiting community, so that it Financial
can be operated, maintained, and repaired after the project is completed. management best
practices:
When projecting the cost of goods and services, gather at least three • Keep grant funds in
bids or quotes for each major expense to ensure that you receive the the project account
highest quality at the best price. During the competitive bidding process, • Pay vendors directly
identify any Rotary members associated with a bidding vendor and make or reimburse others
sure that the Rotary member is not on the project committee to avoid a only after getting a
receipt
conflict of interest. When selecting a vendor, document the reason for • Keep a ledger of
your selection and keep records of all bids. You will need to include this project expenses
information in your application.

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A GUIDE TO GLOBAL GRANTS 3: PLAN YOUR GLOBAL GRANT-FUNDED PROJECT 115
2022-23 RFGMS 扶輪基金獎助金管理研習會