Page 113 - 2022-23RFGMS

Work as a team
The host and international sponsors each have a project committee of at
least three Rotary members. Having a project committee ensures that
you have team support of your project. You all know the details of the
project. You make decisions together. And you make sure you’re meeting
your goals and following your budget.
Each sponsor designates one primary contact to be responsible for all
grant-related correspondence with Rotary. Also make a communication
plan to keep your clubs informed. Ultimately, clubs, not individuals, are
responsible for the outcome of a project.

Plan for continuity
Every Rotary year, your club or district leadership changes. When you
form your committee, identify leaders who are committed to the project
and expect to be able to stay involved through the life of the grant. At
times, project committee members become unable to serve, so establish
a process for replacing them if necessary.

Decide who will do what
Now that you have your project leaders in place, divide the key tasks from
the project plan among them and others. Assign them to members of your
team, cooperating organizations, community members, and others. For
instance, if your plan includes managing local volunteers, make someone
responsible for finding volunteers, greeting them at the site, providing
meals and snacks, and thanking them for their work. Other essential
responsibilities include community outreach, maintaining a good public
image, and promoting the project using social media. Document those
responsibilities and ask the assigned person to take ownership of each
task. By assigning responsibilities at the beginning, you can save time
later, ensure the jobs are done, and let your project committee focus on
the overall outcome of your grant-funded project.

Avoid conflicts of interest
Rotary members are leaders within their communities. They may
be members of the board of a hospital, owners of a local company, or
the heads of a cooperating organization. While it’s important to have
community leaders involved in your project, no one who would gain
financially or personally may serve on your project committee. Even the
appearance of a conflict of interest can interfere with the success of a
project. Ask committee members if they have any interest in the project
and disclose all potential conflicts of interest on your application.

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A GUIDE TO GLOBAL GRANTS 3: PLAN YOUR GLOBAL GRANT-FUNDED PROJECT 113
2022-23 RFGMS 扶輪基金獎助金管理研習會