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PROJECT IMPLEMENTATION

It’s crucial that you implement your project according to your project
plan, because all of your partners and The Rotary Foundation have Make sure that
agreed upon it and are working within that plan. If challenges arise, the scholars and
communicate with all involved parties to address them promptly and vocational training
collaboratively. Any changes to your plan or budget must be approved by team members take
your regional grants officer. the predeparture
orientation course on
As you carry out your project, keep reviewing your project plan with the Learning Center.
your project committee and team. Measure the project’s success and get
feedback from community members about its activities. Delegate tasks
and regularly check in with club partners, cooperating organizations,
and the community to identify and resolve issues before they threaten
the success of your project. You should also provide regular updates to
your fellow club members.

It’s best to have an email list with the following people: all grant
sponsors, cooperating organizations, involved community members,
club members, and other interested parties. Keep everyone informed of
progress, challenges, and solutions throughout the life of your project.

At a minimum, the host and international sponsors must:

• Communicate with each other and the benefiting community regularly
about the grant-funded project
• Contact their regional grants officer as soon as questions arise
• Get preapproval from each other and Rotary for any changes to the
project’s scope or budget
• Report to the Foundation every 12 months (for grants paid to clubs and
districts in India, sponsors are required to report by each 31 May on all
grant activities they carried out through 31 March of that year)

MONITORING AND EVALUATION

Monitoring is the continual process of collecting specific data, and
it uses the measures and benchmarks you outlined in your grant
application to track the progress of your project. Evaluation is an
assessment of how well your project is achieving its objectives. Together,
they help you understand how to improve your project by examining its
strengths and weaknesses and assessing its achievements in the short
and long term.

A GUIDE TO GLOBAL GRANTS 5: IMPLEMENT, MONITOR, AND EVALUATE YOUR PROJECT 123 29
2022-23 RFGMS 扶輪基金獎助金管理研習會