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Follow local laws
While The Rotary Foundation attempts to follow international
guidelines, laws in some countries and regions may be more stringent
than Foundation requirements. It is the responsibility of both Grant agree-
international and host sponsors to be aware of and comply with local ments are made
laws. Conversely, if local laws are less stringent, the club must still meet only between the
Foundation and clubs,
Foundation requirements. and they are subject to
Situations in which local laws are not compatible with Foundation the laws of the State
of Illinois (because
requirements (e.g., regarding bank account naming) are handled case by The Rotary Foundation
case. Contact your payment coordinator for more information. is an Illinois corporation)
and of the United
Transfer and disbursement of funds States. Grant sponsors
are also expected to
After your global grant application is approved, your club must complete follow their own
the payment requirements outlined in the approval notification, countries’ laws.
including:

• Submit cash contributions to The Rotary Foundation or deposit them
directly into the project account where allowed
• Complete any payment contingencies that were included in your
approval letter
The approval notification also provides important information about
making travel arrangements and getting travel insurance, in addition to
the most up-to-date terms and conditions of your grant.

The Foundation sometimes pays large grant awards in installments,
depending on the project’s spending and implementation plan. The funds
must be managed and distributed by a club; they may not be turned over
to non-Rotary partners or entities to disburse. If a partner organization
incurs expenses, the club should reimburse it from the project account
after receiving a receipt.
If some funds have not been spent and need to be returned, refer to the
grant terms and conditions for more detail about how to handle those
funds.

Keep financial records
Follow your spending plan to use grant funds for their stated purposes
and in a timely manner, and keep detailed records as you do so. For
most grants, a single-entry financial journal or ledger is a sufficient
accounting method. Up to 10% of the global grant budget can be used for
project management expenses, including maintaining financial records.

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