Page 124 - 2022-23RFGMS
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You’ll monitor the project from start to finish. This keeps the project on
             track by reminding everyone of its desired impact and checking that the
                                                                                               EVALUATE
             activities taking place are resulting in measurable progress toward that         MONITOR/
             goal. When problems are discovered, you can resolve them quickly, learn
             from them, and adjust your approach to the rest of the project. Integrate                   RESOLVE                   LEARN                          SHARE
             what you learn into your future projects to increase sustainability and
             success, and share your experience with other Rotary members.

             The monitoring and evaluation supplement includes definitions
             of Rotary’s terminology and a sample monitoring plan that you can
             customize to your project.


             FINANCIAL TRANSPARENCY

             The financial management plan you develop during project planning
             helps you keep track of grant funds, promotes transparency to all
             involved, and safeguards against misuse. It also facilitates reporting.
             The financial management plan is a guide for recordkeeping.

             Keeping track of finances and overall progress will help you monitor
             your budget, evaluate your success after the project is completed, and
             have all of your project information ready for grant reporting. Make sure
             everyone involved in the project keeps receipts, financial documents, and
             communications in a secure location that Rotary members have access to.


             Open a bank account
             The Rotary Foundation recommends that grant funds be managed by
             the host sponsor club, unless there is a reasonable business purpose for
             managing the funds internationally.
             The sponsor club should maintain a club-controlled bank account that
             is used solely for receiving and disbursing Foundation grant funds. Each
             open grant should have its own account. Grants are not intended to
             produce interest income for clubs, so keep grant funds in a low-interest
             or non-interest-bearing account. All grant payments will be made
             directly from this account. A checking account allows for flexibility
             in making the multiple disbursements that may be needed for grant
             transactions and ensures that bank statements will be available. The
             name on the account should identify the club, and two Rotary member
             signatories (payees) should be required for all transactions. Be sure the
             signatories on the account do not have any conflicts of interest.

             Have a succession plan for transferring control of the project bank
             account in case a signatory becomes unable to perform his or her duties.
             If account signatories change, be sure to notify your grants officer.








         124  A GUIDE TO GLOBAL GRANTS  5: IMPLEMENT, MONITOR, AND EVALUATE YOUR PROJECT                       30
               2022-23 RFGMS 扶輪基金獎助金管理研習會
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