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4. An agreement by the cooperating organization to participate in any financial review by the Foundation
of activities connected with the grant

5. TRAVEL POLICIES

A. Anyone whose travel is paid for by grant funds should make their own travel arrangements. Rotary
International Travel Service (RITS) can help.

B. Global grants cover the following budgeted expenses related to international travel:

1. Economy-class airplane tickets
2. Transportation to and from airports and local travel related to implementing the grant

3. The cost of inoculations or immunizations, visas, and entry and exit taxes

4. Normal and reasonable luggage charges
5. Travel insurance

C. Global grants do not cover:
1. Expenses associated with optional stopovers before or after travel that has been approved

2. Penalties that result from changes in personal travel arrangements, including optional stopovers
3. Charges for excess baggage or shipping travelers’ baggage or other personal belongings

D. The grant sponsors should keep up-to-date emergency contact information and travel itineraries for anyone
who travels on grant funds. Be ready to share this information with the Foundation when asked to do so.
E. Travelers are responsible for:

1. Making travel arrangements promptly to avoid increasing the cost of travel; delays may result in the
grant being canceled
2. Any expenses that exceed the approved travel budget, unless changes are approved by the Foundation

3. Meeting medical requirements for international travel

4. Abiding by Rotary International travel restrictions for particular countries (see item G below)
5. Obtaining travel insurance

6. Arranging and paying for any personal travel; grant recipients may travel on their own for up to four
weeks after the grant activities but are expected to return home after that
F. Each health care professional who provides services as part of the grant-funded activities is expected to
have at least $500,000 in professional liability insurance coverage, known as errors and omissions liability.
The participant obtains and pays for this coverage.

G. Rotary International works with a global security advisory firm to maintain a travel ban list. Because of
safety concerns, the Foundation does not fund travel to these countries. If a country is added to the list
while grant-funded travelers are in it, arrangements will be made for their immediate evacuation. Refusal to
comply with these travel restrictions or evacuation requests will result in the Foundation canceling the
grant and requiring the return of any funds that have already been disbursed. The Foundation cannot fund
any grant project whose success relies on international travel to a country on the list, even if the cost of
travel is not part of the project budget.

Terms and Conditions for Rotary Foundation Global Grants (April 2022)
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