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contingencies have been met.
B. Grant funds will be sent to the account listed in the Grant Center.

C. Project funds may not be paid to a vendor, cooperating organization, or beneficiary organization before
project expenses have been incurred or services have been delivered.
D. Organizations being reimbursed for project expenses need to give the Rotary project sponsors copies of the
original invoice or receipt before they’ll be paid.

E. The people who have signing authority for the bank account need to be members of the sponsor clubs or
districts.
F. Grants will be paid at the Rotary International exchange rate at the time of payment.

G. Grants for which the World Fund award is $50,001-$400,000, or total funding is $100,001 or more that
involves directed gifts or endowment earnings (Level 2 and 3), will be paid in installments according to a
spending plan. Payments after the first installment will be made after the grant sponsors submit a
satisfactory progress report and a Cadre representative conducts an interim site visit.

H. All grant-related transactions will be recorded using the current published monthly Rotary International
exchange rate, and all grant-related transactions will be officially communicated in U.S. dollars.
I. For cash contributions sent to the Foundation, sponsors will be shielded from currency exchange
fluctuations of more than 10% of the rate at the time it was approved.

J. The Foundation will not distribute to project sponsors currency gains of more than 10% of the rate at the
time it was approved.
K. All cash contributions to global grants sent to the Foundation need to include an extra 5% to pay for
processing and administrative costs. Paul Harris Fellow recognition points will be awarded on the full cash
contribution, and charitable tax receipts will reflect that amount. The additional 5% is not required for
contributions sent directly to a project’s bank account. Those contributions don’t generate Paul Harris
Fellow recognition points and the Foundation won’t issue tax receipts for them.
L. All contributions to the Foundation that are above the amount pledged to the grant, or are sent to a grant
after it has been paid, will be added to the World Fund.

M. If payment requirements aren’t met within six months of approval, the grant will be canceled (see section 9,
Canceled Grants).

8. REPORTING REQUIREMENTS

A. Grant recipients report to the Foundation on how grant funds are used.
B. Progress and final reports are submitted through the Grant Center. Only complete forms are accepted.

C. Both the host sponsor and the international sponsor are required to complete, authorize, and submit global
grant reports.
D. All activities you add to the grant after it has been approved need to be approved by the Foundation before
you can spend the money. Sponsors need to report on the use of these funds or return them to the
Foundation if they aren’t used.

E. The Foundation won’t approve new grant applications from grant sponsors that have any overdue reports

Terms and Conditions for Rotary Foundation Global Grants (April 2022)
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