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D. Progress reports on grant funds paid from Rotary Foundation (India) or from Rotary International South
Asia office through 31 March are due by 31 May of the same year. Final reports are due two months after the
grant’s completion. All progress reports need to meet all general reporting requirements as listed in section
8, Reporting Requirements. In addition, the grant sponsors need to:

1. Submit a progress report electronically in the Grant Center
2. Inform the South Asia office that the progress report has been filed

3. Upload the utilization certificate if grant funds have been used, along with a statement of receipt and
payment for the grant amount, certified by an independent chartered accountant (including that
person’s membership number); the utilization certificate must say whether it was Rotary Foundation
(India) or Rotary International South Asia office that paid the grant funds

4. Upload the bank statement or passbook (or a photocopy certified by the bank manager or a chartered
accountant)
5. Upload all bills, invoices, and receipts in the Grant Center

E. If for any reason the grant funds were not used, include an original bank statement or bank passbook (or a
photocopy certified by the bank manager or a chartered accountant) indicating the date on which the grant
amount was credited and a statement explaining why the grant amount has not yet been used, even if it was
received before March.

F. Final reports need to meet all general reporting requirements listed in section 8, Reporting Requirements.
In addition, the grant sponsors need to:
1. Submit a final report electronically in the Grant Center

2. Inform the South Asia office that the final report has been submitted
3. Upload the utilization certificate if grant funds have been used, along with a statement of receipt and
payment for the grant amount, certified by an independent chartered accountant (including that
person’s membership number); the utilization certificate must say whether it was Rotary Foundation
(India) or Rotary International South Asia office that paid the grant funds
4. Upload the bank statement or bank passbook (or a photocopy certified by the bank manager or a
chartered accountant)

5. Submit a bank reconciliation statement, if multiple grants were paid to a single INR or FCRA account

6. Upload all bills, invoices, and receipts in the Grant Center
7. Upload the undertaking that “all originals will be kept for a period of eight years and will be produced
as and when required by Rotary Foundation (India) or Rotary International South Asia Office” in the
Grant Center
8. Return any unused grant funds of more than INR10,000 to the entity that paid the funds, Rotary
Foundation (India) or Rotary International South Asia Office

9. Retain beneficiary information, including photographs, newspaper clippings, and letters of
appreciation from the beneficiaries or beneficiary organization, because it may be requested by Rotary
Foundation (India) or Rotary International South Asia Office

Terms and Conditions for Rotary Foundation Global Grants (April 2022) 13
160 2023-24 RFGMS 扶輪基金獎助金管理研習會