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12. SPECIAL CONSIDERATIONS FOR THE PHILIPPINES

A. In addition to all the other terms and conditions, grants paid to a Rotary district in the Philippines require
more documentation to comply with Philippine law.
B. The Securities and Exchange Commission of the Philippines requires foundations to include supporting
documents for all projects for which they have provided funding when they file financial statements. More
information can be found in Securities Regulation Code 68, as amended. So that The Rotary Foundation
can comply, grant sponsors need to get certification from any of these people or organizations in the area
where they have jurisdiction:
1. Office of the Mayor, stamped with an office seal

2. Head of the Department of Social Welfare and Development, stamped with an office seal
3. Head of the Department of Health, stamped with an office seal

4. Office of the Barangay Chairman, stamped with an office seal
5. Head or an officer of a private institution or actual beneficiaries, notarized

C. Please send five original certificates on each project to: Phil. Consulting Center Inc., c/o Erika Mae Bautista,
2D Penthouse, Salamin Bldg., 197 Salcedo St., Legaspi Village, Makati City 1229, Philippines.

D. You can get sample templates of the certification from the Rotary International South Pacific and
Philippines office.

E. Certifications of projects that were paid for from July to May should be received by 30 June of the same
fiscal year, and those paid in June should be received by 31 July.

13. CONFLICT OF INTEREST POLICY FOR GRANTS

A. Ensuring integrity in Rotary Foundation grants requires that everyone involved in Rotary grants avoid
actual and perceived conflicts of interest.
B. A conflict of interest occurs when someone is in a position to make or influence a decision about a grant
that could benefit them, their family, their business, or an entity in which they serve in a paid or voluntary
leadership or advisory position.

C. All actual or perceived conflicts of interest must be disclosed to Rotary grants staff during the grant
application process. If you’re uncertain whether a situation presents a conflict of interest, you should
disclose it.

D. No Rotary members can serve on a grant committee for any global grant for which they have a conflict of
interest.

E. Global grants may not be financed with contributions (directed gifts, corporate social responsibility funds,
etc.) from donors (individuals or organizations) that have conflicts of interest regarding the grant.

F. The Rotary grants staff or the Trustees will determine whether a conflict of interest exists in a particular
case. If they conclude that there is or has been a conflict of interest in a grant, the Rotary grants staff will
recommend to the Trustees an appropriate remedy to protect the integrity of the grant process. Remedies
may include removing a Rotary member from a grant committee, declining a grant application, canceling
an approved grant, and suspending a particular member, club, district, or cooperating organization from
participating in Rotary grants.

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Terms and Conditions for Rotary Foundation Global Grants (April 2022) 2023-24 RFGMS 扶輪基金獎助金管理研習會 161