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CLUB QUALIFICATION MEMORANDUM OF UNDERSTANDING
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THE ROTARY FOUNDATION

1. Club Qualification
2. Club Officer Responsibilities
3. Financial Management Plan
4. Bank Account Requirements
5. Report on Use of Grant Funds
6. Document Retention
7. Reporting Misuse of Grant Funds

1. Club Qualification
To participate in Rotary Foundation global and packaged grants, the club must agree to implement the financial
and stewardship requirements in this memorandum of understanding (MOU) provided by The Rotary
Foundation (TRF) and to send at least one club member to the district’s grant management seminar each year.
The district may also establish additional requirements for club qualification and/or require its clubs to be
qualified in order to participate in Rotary Foundation district grants. By completing these requirements, the club
becomes qualified and eligible to participate in the TRF grant program.

A. Upon successful completion of the qualification requirements, the club will be qualified for one
Rotary year.
B. To maintain qualified status, the club must comply with this MOU, any additional district
requirements, and all applicable TRF policies.
C. The club is responsible for the use of funds for club-sponsored grants, regardless of who controls
the funds.
D. Qualification may be suspended or revoked for misuse or mismanagement of grant funds
involving, but not limited to: fraud; forgery; membership falsification; gross negligence;
endangerment of health, welfare, or safety of beneficiaries; ineligible contributions; use of funds
for personal gain; undisclosed conflicts of interest; monopolization of grant funds by individuals;
report falsification; overpricing; acceptance of payments from beneficiaries; illegal activities; use
of grant funds for ineligible purposes.
E. The club must cooperate with any financial, grant, or operational audits.

2. Club Officer Responsibilities
The club officers hold primary responsibility for club qualification and the proper implementation of TRF grants.

Club officer responsibilities include:
A. Appointing at least one club member to implement, manage, and maintain club qualification
B. Ensuring that all TRF grants adhere to stewardship measures and proper grant management
practices
C. Ensuring that all individuals involved in a grant conduct their activities in a way that avoids any
actual or perceived conflict of interest

38 2024-25 GMS 獎助金管理研討會 2024-25 GMS 獎助金管理研討會