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Grant payments

All grant payments will be remitted to bank accounts especially opened to receive INR funds or to a club-
controlled FCRA account. Grant funds will not be released to a bank account in India unless all general payment
conditions listed below have been met. Either the staff need to determine that enough funds are available from
contributions made within India or the sponsors need to provide documentation showing that the bank account is
registered under the FCRA. Otherwise, the payment will be placed in a queue and paid on a first-come, first-
served basis only when more contributions (within India) are made and enough funds are available. Grant
sponsors need to ensure that funds received in a FCRA-registered bank account are not commingled with local
funds.

District grants

Payment is contingent upon the approval of a detailed spending plan that includes an itemized budget for each
listed project or activity. Grant funds will be paid only to the district bank account, which needs a name that
identifies both the district and the project (for example, Rotary District 0000 District Grant 12345). District grant
funds will not be released until the previous Rotary year’s district grant is closed. Funds are not available after the
close of the implementation year. If sponsors don’t meet all payment requirements by 31 May of the
implementation year, the grant will be canceled.

Global grants

Funds won’t be released until all sponsor contributions have been submitted to The Rotary Foundation and any
payment contingencies have been met. Grant funds will be paid to the account provided by the grant sponsors.

Grant reporting

Progress reports on grant funds paid out from Rotary Foundation (India) or from Rotary International South Asia
Office through 31 March are due by 31 May of that same year. Final reports are due two months after the grant’s
completion. All progress reports need to meet all general reporting requirements as listed in section IX. In
addition, the grant sponsors need to:

1. Submit a progress report electronically in the Grant Center
2. Inform the South Asia office that the progress report has been filed electronically in the Grant Center

3. Submit an original hard copy of the utilization certificate if grant funds have been used, along with a
statement of receipt and payment for the grant amount, certified by an independent chartered accountant
(including that person’s membership number); the utilization certificate must name the entity – Rotary
Foundation (India) or Rotary International South Asia Office – that paid out the grant funds
4. Submit an original bank statement or pass book (or a photocopy certified by the bank manager or a
chartered accountant)

5. Upload all the bills, invoices, and receipts in the Grant Center

If the grant funds were not used for any reason, include an original bank statement or bank passbook (or a
photocopy certified by the bank manager or a chartered accountant) indicating the date on which the grant
amount was credited and a statement explaining why the grant amount has not yet been used, even if the grant

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Terms and Conditions for Rotary Foundation District Grants and Global Grants (July 2021) 15