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spouses of those children or grandchildren, or parents or grandparents by blood of people listed above;
and employees of agencies, organizations, or institutions that work with Rotary International or the
Foundation

Former Rotarians will be ineligible for three years after the end of their membership. People who were ineligible
based on their family relationship with a former Rotarian will also be ineligible for three years after the end of
their relative’s membership. These people will be eligible, however, to participate in vocational training teams and
in individual travel for humanitarian projects (if they are determined to be qualified to do so) funded by district
grants and global grants as long as they provide a benefit to others.

Impartiality of selection committees

Rotarians who serve on a club- or district-level selection committee for a Foundation program need to be
completely transparent about their personal, family, or business relationship with an applicant and must, before a
selection process, notify the committee chair of any actual or perceived conflict of interest (for example, working
at the same business or organization, being members of the same Rotary club or a member of the club sponsoring
an application, or having a family relationship with a candidate).

The selection committee chair will decide if and how that committee member should participate in the selection
process. If the selection committee chair has an actual or perceived conflict of interest, the club board or the
district Rotary Foundation chair will decide if and how that person should participate in the selection process.

Business transactions with vendors

Before the Foundation, a Rotary district, a Rotary club, or a Rotarian conducts business related to a Foundation
program award that involves a vendor being paid by a Rotary entity, a fair, open, and thorough request for
proposals or bidding process must be conducted to ensure that the best services are secured at a reasonable cost.
Possible conflicts of interest may arise when a Rotary entity is considering business in which funds will be paid to
a Rotarian, a provider of goods or services owned or managed by a Rotarian, honorary Rotarian, and the people
listed above who are ineligible for Foundation awards.

Business relationships that may need further review to confirm that there’s no conflict of interest include
transactions with a partner nongovernmental organization, provider of goods or services, insurance company,
travel agency, shipping agency, study institution, or a language skills testing firm. These kinds of business
transactions can be completed with the general secretary’s approval if they provide the best product or service at
fair market cost, as evidenced by a sales quote or offer obtained through a fair, open, and thorough process.

The general secretary will provide advice on how to interpret and implement this policy. Any Rotarian or Rotary
entity with an unresolved conflict of interest involving a program grant or award must report it to the general
secretary at least 30 days before the selection process or proposed transaction. The general secretary will decide if
a conflict of interest might exist in a particular case. If the general secretary then decides there is or has been a
conflict of interest in a grant or award, he or she will determine an appropriate remedy that may include canceling

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Terms and Conditions for Rotary Foundation District Grants and Global Grants (July 2021) 18