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amount was received before March.

All final reports need to meet all general reporting requirements as listed in section IX. In addition, the grant
sponsors need to:
1. Submit a final report electronically in the Grant Center

2. Inform the South Asia office that the final report has been filed electronically in the Grant Center

3. Submit an original hard copy of the utilization certificate if grant funds have been used, along with a
statement of receipt and payment for the grant amount, certified by an independent chartered accountant
(including that person’s membership number); the utilization certificate must name the entity – Rotary
Foundation (India) or Rotary International South Asia Office – that paid out the grant funds

4. Submit an original bank statement or bank passbook (or a photocopy certified by the bank manager or a
chartered accountant)
5. Submit a bank reconciliation statement, if multiple grants were paid to a single INR or FCRA account

6. Upload all the bills, invoices, and receipts in the Grant Center

7. Upload the undertaking in the Grant Center that “all originals will be kept for a period of eight years and
will be produced as and when required by Rotary Foundation (India) or Rotary International South Asia
Office”

8. Return any unused grant funds of more than INR 10,000 to the entity that paid out the grant funds,
Rotary Foundation (India) or Rotary International South Asia Office
9. Retain beneficiary information, including photographs, newspaper clippings, or letters or appreciation
from the beneficiaries or beneficiary organization, since it may be requested by Rotary Foundation (India)
or Rotary International South Asia Office

XIII. SPECIAL CONSIDERATIONS FOR THE PHILIPPINES

In addition to all the other terms and conditions, grants paid to a Rotary district in the Philippines require more
documentation to comply with Philippine law. The Securities and Exchange Commission of the Philippines
requires foundations to include supporting documents for all projects for which they have provided funding when
they file financial statements. More information can be found in Securities Regulation Code 68, as amended. So
that the Foundation can comply, grant sponsors need to get certification from any of these people or organizations
in the area where they have jurisdiction:
1. Office of the Mayor, stamped with an office seal

2. Head of the Department of Social Welfare and Development, stamped with an office seal
3. Head of the Department of Health, stamped with an office seal

4. Office of the Barangay Chairman, stamped with an office seal

5. Head or an officer of private institution or actual beneficiaries, notarized

164 2022-23 RFGMS 扶輪基金獎助金管理研習會
Terms and Conditions for Rotary Foundation District Grants and Global Grants (July 2021) 16