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conflicts of interest may arise when a Rotary entity is considering business in which funds will be paid to a
member, a provider of goods or services that is owned or managed by a member, an honorary member, or
the people listed above who are ineligible for Foundation grants.
H. All grant transactions need to be reviewed to confirm that there is no conflict of interest with vendors or
payment recipients, including, among others, partner nongovernmental organizations, providers of goods
or services, insurance companies, shipping companies, and educational institutions. Vendors with conflicts
of interest may be used if the vendor provides the best product or service at fair market cost, as evidenced
by a sales quote or an offer obtained through a fair, transparent, and thorough bidding process.

I. For more information on Rotary’s Conflict of Interest Policy, please see section 30.040. of The Rotary
Foundation Code of Policies.

11. SPECIAL CONSIDERATIONS FOR INDIA

A. In addition to the other terms and conditions, grants that are paid in full or in part to a club or district in
India need to follow the payment and reporting procedures below to comply with Indian law and the
Foreign Contribution Regulation Act (FCRA).

B. For general information about FCRA, go to fcraonline.nic.in. An FCRA-registered club or district is
responsible for furnishing an FC-4 return along with the financial statements to the Ministry of Home
Affairs, New Delhi, in a timely manner.

C. All grant payments will be sent to bank accounts opened specifically to receive funds in Indian rupees or to
a club-controlled FCRA account. Grant funds will not be released to a bank account in India unless all
general payment conditions listed below have been met. Either the staff need to determine that enough
funds are available from contributions made within India or the sponsors need to provide documentation
showing that the bank account is registered under the FCRA. Otherwise, the payment will be placed in a
queue and paid on a first-come, first-served basis only when more contributions (from within India) are
made and enough funds are available. Grant sponsors need to ensure that funds received in a FCRA-
registered bank account are not commingled with local funds. Funds won’t be released until all sponsor
contributions have been submitted to The Rotary Foundation and any payment contingencies have been
met. Grant funds will be paid to the account provided by the grant sponsors.
D. Progress reports on grant funds paid from Rotary Foundation (India) or the Rotary International South
Asia office through 31 March are due by 31 May of the same year. Final reports are due two months after the
project is completed. All progress reports need to meet all general reporting requirements as listed in
section 8, Reporting Requirements. In addition, the grant sponsors need to:
1. Submit a progress report electronically in the Grant Center
2. Inform the South Asia office that the progress report has been filed

3. Upload the utilization certificate if grant funds have been used, along with a statement of receipt and
payment for the grant amount, certified by an independent chartered accountant (including that
person’s membership number and unique document identification number); the utilization certificate
must say whether it was Rotary Foundation (India) or the South Asia office that paid the grant funds

4. Upload the bank statement or passbook (or a photocopy certified by the bank manager or a chartered
accountant)
5. Upload all bills, invoices, and receipts in the Grant Center

Terms and Conditions for Rotary Foundation District Grants (July 2024) 8

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