Page 132 - 2025-26年度GMS扶輪基金獎助金管理研討會手冊

Rotary Foundation chair, and the district grants subcommittee chair. These three committee members are
responsible for authorizing and submitting the district grant application.
E. Qualify the district applying for the grant.

F. Ensure that all parties involved in the grant are in good standing with Rotary International and The Rotary
Foundation.

G. Limit each district to 10 open grants at a time (including global grants for which the district is the primary
sponsor).
H. Ensure that all project names comply with Rotary’s policies for the use of its logos, emblems, and graphics
(see section 1, Eligible Activities).

I. Request any needed increases in the grant amount before the Foundation has paid any portion of the grant.
The grant award cannot be changed after the grant is paid.

J. Plan for contingencies. Your district may allocate up to 20% of its district grant funds for contingencies that
may arise during the year, but all activities you add to the grant after it has been approved need to be
approved by the Foundation before you can spend the money. Include the contingency fund in your
spending plan and itemize contingency expenses in your final report.

K. Include administrative costs. Districts may allocate up to 3% of the grant amount for grant-related
administrative expenses, such as bank fees, postage, software, and an independent financial assessment.

4. COOPERATING ORGANIZATIONS

A. Cooperating organizations are reputable, non-Rotary organizations or academic institutions that provide
expertise, infrastructure, advocacy, training, education, or other support for grant-funded activities.
Universities that host scholars are not considered cooperating organizations.

B. Cooperating organizations need to comply with all of the Foundation’s reporting and auditing requirements
and provide receipts and required proof of purchases.

C. Any Foundation funds provided to cooperating organizations need to be used for specific project expenses,
and the district needs to keep an itemized record of these expenses.

5. TRAVEL POLICIES

A. Anyone whose travel is paid for by grant funds should make their own travel arrangements. Rotary
International Travel Service (RITS®) can help.

B. District grants can pay for the following budgeted expenses related to international travel:
1. Economy-class airplane tickets

2. Transportation to and from airports and local travel related to implementing the grant
3. The cost of inoculations or immunizations, visas, and entry and exit taxes

4. Normal and reasonable luggage charges
5. Travel insurance

C. District grants do not pay for:

Terms and Conditions for Rotary Foundation District Grants (July 2024) 4

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