Page 133 - 2025-26年度GMS扶輪基金獎助金管理研討會手冊

1. Expenses associated with optional stopovers before or after travel that has been approved
2. Penalties that result from changes in personal travel arrangements, including optional stopovers

3. Charges for excess baggage or shipping travelers’ baggage or other personal belongings

4. Refunds for expenses related to in-person events or meetings that were canceled or that participants
were unable to attend

5. Expenses related to mandatory quarantines
D. The club or district that sponsors the grant should keep up-to-date emergency contact information and
travel itineraries for anyone who travels using grant funds. Be ready to share this information with the
Foundation when asked to do so.
E. Travelers are responsible for:

1. Making travel arrangements promptly to avoid increasing the costs of travel
2. Paying for any expenses that exceed the approved travel budget

3. Meeting medical requirements for international travel
4. Abiding by Rotary International travel restrictions for particular countries (see item G below)

5. Obtaining travel insurance
6. Arranging and paying for any personal travel

7. Reviewing information from the IATA Travel Centre to confirm that they obtain the necessary travel
documentation and comply with all COVID-19 requirements and other regulations for inbound travel
F. Each health care professional who provides services as part of the grant-funded activities is expected to
have at least US$500,000 in professional liability insurance coverage, known as errors and omissions
liability. The participant obtains and pays for this coverage.
G. Rotary International works with a global security advisory firm to maintain a travel ban list. Because of
safety concerns, the Foundation does not fund travel to these countries. If a country is added to the list
while grant-funded travelers are in it, arrangements will be made for their immediate evacuation. Refusal to
comply with these travel restrictions or evacuation orders will result in the Foundation canceling the grant
and requiring the return of any funds that have already been disbursed. The Foundation cannot fund any
grant project that involves international travel to a country on the list, even if the cost of travel is not part of
the project budget.

6. HOW GRANTS ARE FUNDED

A. The Rotary Foundation funds district grants solely from District Designated Fund (DDF) allocations.
B. A district may use up to 50% of its SHARE allocation to fund one grant per Rotary year.

7. PAYMENTS

A. Grant funds will be paid only to the district or district foundation bank account that is listed in the grant
application.

B. District grant funds can’t be released until the district grant from the previous Rotary year is closed.

Terms and Conditions for Rotary Foundation District Grants (July 2024) 5

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