Page 135 - 2025-26年度GMS扶輪基金獎助金管理研討會手冊

9. CANCELED GRANTS

A. If a grant has been approved but not paid, all funds will be returned to the district’s DDF balance.

B. If a grant has been approved and paid, all grant funds need to be returned to the Foundation and will be
returned to the district’s DDF balance.

C. Any interest earned on grant funds needs to be sent to the Foundation.

10. CONFLICT OF INTEREST POLICY FOR GRANTS

A. Ensuring integrity in Rotary Foundation grants requires that everyone involved avoid actual and perceived
conflicts of interest.
B. A conflict of interest occurs when someone is in a position to make or influence a decision about a grant
that could benefit them, their family, their business, or an entity in which they serve in a paid or voluntary
leadership or advisory position.
C. All actual or perceived conflicts of interest need to be disclosed to Rotary grants staff during the application
process. If you’re not sure whether a situation presents a conflict of interest, you should disclose it.
D. The Rotary grants staff or the Trustees will determine whether a conflict of interest exists in a particular
case. If they conclude that there is or has been a conflict of interest in a grant, the grants staff will
recommend to the Trustees an appropriate remedy to protect the integrity of the grant process. Remedies
may include removing a member from a grant committee, declining a grant application, canceling an
approved grant, or suspending a particular member, club, district, or cooperating organization from
participating in Rotary grants.

E. Some people are not eligible for grants or to benefit from any Foundation grants. They include:
1. Current Rotarians

2. Employees of clubs, districts, other Rotary entities (as defined in section 1.040. of the Rotary Code of
Policies), or Rotary International
3. The spouses; children or grandchildren by blood, legal adoption, or marriage without adoption; the
spouses of those children or grandchildren, or parents or grandparents by blood of people listed above;
and employees of agencies, organizations, or institutions that partner with Rotary International or the
Foundation

4. Former Rotarians and people with the familial relationships to former Rotarians described above, for
three years after their or their relative’s membership ends
F. Rotary members who serve on a club or district selection committee that is responsible for a grant-funded
activity need to be completely transparent about their personal, family, or business relationships with any
person or organization that would be affected by a potential Rotary grant. This includes, but is not limited
to, any relationship with scholarship candidates, cooperating organizations, vendors, or other people or
organizations that would benefit from the grant. Committee members need to notify the committee chair of
any actual or perceived conflict of interest before the selection process begins, and the actual or potential
conflict also needs to be disclosed in the grant application.
G. Before a Rotary district, club, or member conducts business related to a grant-funded activity that involves
a vendor being paid by a Rotary entity, a fair, transparent, and thorough request for proposals or a bidding
process needs to be conducted to ensure that the best services are secured at a reasonable cost. Possible

Terms and Conditions for Rotary Foundation District Grants (July 2024) 7

135