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C. District grants are paid at the Rotary International exchange rate at the time of payment.
D. Funds are not available after the implementation year closes, meaning that if sponsors don’t meet all
payment requirements by 31 May of the implementation year, the grant will be canceled.

8. REPORTING REQUIREMENTS

A. Grant recipients report to the Foundation on how grant funds are used.

B. Reports are submitted through the Grant Center. Only complete forms will be accepted.
C. The Foundation won’t approve new grant applications from any grant sponsor that has an overdue report
for any Foundation grant.

D. The Foundation may, at any time, review grants, conduct audits, send monitors, require additional
documentation, or suspend any or all payments.

E. Districts are required to report the use of grant funds to their member clubs according to the terms of their
qualification.
F. Grant sponsors are required to keep copies of all receipts and bank statements related to how grant funds
were spent for at least five years, according to the terms of their qualification and applicable laws.
G. Grant sponsors that don’t adhere to Foundation policies and guidelines in implementing and financing
grant projects will be required to return all grant funds and may be barred from receiving other grants for
up to five years.
H. Final reports that document the disbursement of funds need to be submitted to the Foundation within 12
months after sponsors receive the payment, or within two months of the last grant money being disbursed.
For grants paid to districts in Argentina and Brazil, receipts for all expenses must be submitted with
reports.
I. For grants paid to districts in Brazil, a donation certificate needs to be submitted with the final report.

J. All activities funded by district grants need to be completed within 24 months after the district transfers
funds to the club or direct beneficiary.
K. If more than US$1,000 of grant funds remain after all grant activities are completed, the Foundation needs
to approve their use for additional eligible activities. If you cannot spend these funds as approved, you need
to return them to The Rotary Foundation, and they will be credited to the district’s DDF.
L. If US$1,000 or less of grant funds remain after all grant activities are completed, they may be used for
activities that meet the district grant eligibility requirements without preapproval from the Foundation.
Remaining grant funds in any amount may not be spent on expenses that are not related to the district
grant.

M. Grant funds of US$1,000 or less that are returned to the Foundation will be credited to the World Fund.

N. The following countries have their own requirements for returning funds:
1. Argentina: Any unused grant funds of more than 10 Argentine pesos need to be returned.
2. Brazil: Any unused grant funds of more than 100 Brazilian reals need to be returned.

3. India: All unused grant funds need to be returned.

Terms and Conditions for Rotary Foundation District Grants (July 2024) 6

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